If your organization is adjusting to the new normal, productive meetings are critical to surviving the impact of COVID-19. They are viable opportunities for brainstorming ways to outpace current challenges and accelerate your business towards future success. For that to be possible, having the right meeting room booking tablet system is necessary.

The new normal came with pain points—too many, in fact. A survey conducted by the Statista Research Department found that among small businesses, 27.2% reported that the COVID-19 pandemic had a negative major effect on their operations. Similarly, a World Bank analysis discovered that sales all over the world dropped by 27 percent from October 2020 to January 2021, and a further 45% in April to September.

Fortunately, the human spirit is built for resilience, and McKinsey reported that in the third quarter of 2020 alone, the United States saw more than 1.5 million new businesses. Adopting innovations such as digitization has equipped many organizations with the tools needed to weather the storm, and even triumph over it!

Now, as we start going back to the office, we need to make sure our offices are working as smooth as possible. A meeting room booking tablet is your best friend for ensuring effective use of spaces and meeting areas!

Why Your Organization Needs a Great Meeting Room Booking Tablet

Better Efficiency

There are several possible drawbacks to traditional meeting scheduling. These drawbacks can significantly hamper efficiency in your operations. Pencil booking a room, for instance, with just a verbal agreement may result in “stolen” rooms, overlapping time slots, and other issues. With a meeting room reservation tablet, you get a comprehensive look into all available rooms, their schedule availability, size, and more.

This equips your organization with the ability to optimize time-consuming administrative tasks related to managing meetings at scale. Your team will have less issues with double-booking meeting rooms, not having the right equipment and other time-wasting administrative activities. Similarly, you can better coordinate with other team members, as you share the room booking in real time across several calendar systems.

Better Flexibility

With a meeting room booking tablet, you can also tap into greater flexibility in your operations. Let’s say you planned to schedule a meeting at 3pm, but something comes up, and you will have to hold it later. Your meeting room booker will allow you to cancel the booked meeting and get another one quickly, while giving you a holistic view of all available rooms for the later time.

Better flexibility allows you to book a room anytime, anywhere. Even if you are not in the office, room reservation systems like Meetio are also available on mobile platforms to help take care of business matters on the go!

The best room booking solution for your organization is one that, first, can be used by anyone in your team. Your meeting room management system should come with user-friendly functionality that is not hard to understand and shouldn’t have a huge learning curve for adoption.

It should also be easily accessible from various platforms, including mobile. If access is limited to desktop, for instance, it can create roadblocks for scheduling, particularly if team members are on the road and need to book rooms for spontaneous meetings. Anytime, anywhere access is crucial to optimizing workplace efficiency, as well as positively impacting business success.

Real-Time Synchronization

Your meeting room booker should also have a centralized database that reflects real-time information, such as room availability status, time slots, check-ins, and other necessary details. It is especially beneficial if the system has an app that shows rooms that will soon be available. So that anyone on the team can properly plan for meetings. Some apps only display free rooms, and you want something that lets you view all your options so that you can make the best choice.

Cross platform Integrations and Scalability

Your team should not have to learn a whole new proprietary software system that only works within its own eco-system. Cross platform collaboration is an important feature for operational efficiency, and your software investments must provide comprehensive support across different platforms. This will make adoption of a new system much easier while also boosting operational productivity. So, choose a booking system that already works with various calendar programs, such as Office 365, Exchange, and G Suite.

It is also necessary for this system to integrate with other 3rd party platforms easily through an open API. Affording additional scalability and functionality for the future. For instance, if you need to get data about how your business is using meeting rooms, your booking manager should have built-in reporting capabilities for that purpose. And this insightful data should be able inter-exchangeable with other reporting platforms.

Better Resource Management

Finally, a room booking system like Meetio View comes with tools to help gain a holistic visual view of meeting room resources across the entire organization. Helping both visitors and team members quickly find there way to their respective meetings without fuss or confusion.

So, change the way you do meetings and position your business toward not only continuity in the new normal, but also success. Request a demo of Meetio’s meeting room booking system today!