Whether you have come a long way with your digital transformation or just started it – continuously evaluating it is an important step in ensuring its success. But how, you might wonder? Let’s break it down!

So, first of all – digital transformation is a very wide concept. It can be applied to any part of the organization basically. Let’s narrow it down. Let’s take meeting rooms as an example (just randomly, for no reason at all). In that way, we can make the arguments crystal clear.

ROI – Relying On It!

Return of investment can be calculated on almost everything, including your office space. As we all know, office space is expensive. How we utilize it has, therefore, a great impact on the ROI. And if you’re also considering doing a digital transformation we would really recommend you to investigate how your office space is utilized before you start.

To know what you can actually gain we might have to start by looking at what you’re losing today. Since office space is so expensive it means that empty meeting rooms are basically bleeding money. In fact, 40% of all office spaces globally are empty. According to Density that equals 150 billion dollars in losses due to unused space. In addition, in the future experts predicts that employees will divide their work between the office and their homes. This means that even more space will be left unused.

The answer to this predicament is for every company to analyze their use of space by collecting their own data. A meeting room booking system does exactly that (Hey! Check out the perks with Meetio Admin here!). By allowing your coworkers to use a digital system instead of booking their meetings only through outlook or putting their name on a paper stuck to the wall, you immediately see the bottlenecks and which spaces are wasted.

The new role for the workplace will be to serve as an arena for collaboration and interaction. It will be where we meet up our colleagues and discuss ideas, make decisions and socialize – just like always. But the difference is that the in-between work might take place elsewhere. This means that the design of the workplace will be more important than ever. Collaboration areas as lounge spaces, meeting rooms and other in-official meeting space will play a huge part. The same goes for flexible seating areas with bookable desks that employees can book for the hour or the day.

Choosing the best solution

There are plenty of room reservation systems on the market, so how do you know which one to get? As with most products, it all comes down to features.

Ideally, the one you choose should be a fully integrated system. Meetio, for instance, is a software and hardware suite. It has an app that lets people book a meeting room anytime and anywhere. Reservations are then automatically displayed either on a tablet outside a venue or even a flatscreen TV, notifying others where and when the room is booked.

If you’d like to know more about Meetio and its features, feel free to request a free demo here.