Meeting rooms
What is it that's hard to get, that everyone wants, but causes much frustration? Meeting rooms of course! What else?!
Meetio set a new standard for meeting room management with the introduction of the Room-tablet in 2014. Today, Meetio develops industry leading software solutions for the smart workplace – always with focus on simplicity, ease-of-use and efficiency. We have just begun our journey to make workplaces around the world as smart as the people in them.
If you work in an office you have probably attended a meeting or two the last couple of days – and if that’s the case, you have probably used a meeting room. Are we correct?
In fact, the average US employee attends 62 meetings per month! That’s a whole lot of meetings… No wonder that meeting rooms are so coveted. In addition, employees consider 50% of the meetings a waste of time. How to improve the meeting culture in organizations is therefore an essential question for workplace productivity. But this guide will be all about the meeting rooms! And there are a lot of questions out there about meeting rooms, such as:
– What different types of meeting rooms are there?
– Why are meeting rooms so hard to get?
– What is meeting room management?
– What are the benefits with a meeting room booking system?
– How to choose a room booking system?
– How can we use our workplaces smarter?
That’s exactly why we have created this guide for you – to cover all imaginable questions you might have. However, we will probably miss a ton too. So, please let us know if you think anything is lacking (and feel free to share if you like it 🙂). Let’s get going!
Table of contents
Meeting room types
What comes to your mind when you hear the word “meeting room”? Perhaps you see an out-of-the-box-designed room with a swing table and chairs? Or a room with bean bags instead of chairs and without a table in the middle? Most of us probably pictures the traditional, fairly dull, “conference room” though. But there are a bunch of different room types that can all be used for meetings:
Traditional conference rooms
Let’s start with the original, the oldie (but goodie?): the traditional conference room! The name itself implies that it’s designed for larger gatherings with many attendees rather than for the regular office meeting. The typical conference room is characterized by a big rectangular table with 8-10 proper, formal looking chairs around it – think fifty shades of brown. Just image search for “board room” and there it is. You might discern signs of contempt toward these meeting rooms… You are absolutely right – we generally don’t like them very much. And here’s the two main reasons:
Large conference rooms might be good for the monthly board meeting or other corporate meetings (even though we don’t believe corporate meetings necessarily have to be all stiff and formal). Anyway, these rooms aren’t designed for the most common meetings with 1-4 attendees and it’s not unusual to see 1-2 people sit in a room suited for 8-10 people. Talk about waste of space…
Free poster: Meeting room equipment checklist
Meeting room types
What comes to your mind when you hear the word “meeting room”? Perhaps you see an out-of-the-box-designed room with a swing table and chairs? Or a room with bean bags instead of chairs and without a table in the middle? Most of us probably pictures the traditional, fairly dull, “conference room” though. But there are a bunch of different room types that can all be used for meetings:
Traditional conference rooms
Let’s start with the original, the oldie (but goodie?): the traditional conference room! The name itself implies that it’s designed for larger gatherings with many attendees rather than for the regular office meeting. The typical conference room is characterized by a big rectangular table with 8-10 proper, formal looking chairs around it – think fifty shades of brown. Just image search for “board room” and there it is. You might discern signs of contempt toward these meeting rooms… You are absolutely right – we generally don’t like them very much. And here’s the two main reasons:
Large conference rooms might be good for the monthly board meeting or other corporate meetings (even though we don’t believe corporate meetings necessarily have to be all stiff and formal). Anyway, these rooms aren’t designed for the most common meetings with 1-4 attendees and it’s not unusual to see 1-2 people sit in a room suited for 8-10 people. Talk about waste of space…
Free poster: Meeting room equipment checklist
Meeting room types
What comes to your mind when you hear the word “meeting room”? Perhaps you see an out-of-the-box-designed room with a swing table and chairs? Or a room with bean bags instead of chairs and without a table in the middle? Most of us probably pictures the traditional, fairly dull, “conference room” though. But there are a bunch of different room types that can all be used for meetings:
Traditional conference rooms
Let’s start with the original, the oldie (but goodie?): the traditional conference room! The name itself implies that it’s designed for larger gatherings with many attendees rather than for the regular office meeting. The typical conference room is characterized by a big rectangular table with 8-10 proper, formal looking chairs around it – think fifty shades of brown. Just image search for “board room” and there it is. You might discern signs of contempt toward these meeting rooms… You are absolutely right – we generally don’t like them very much. And here’s the two main reasons:
Large conference rooms might be good for the monthly board meeting or other corporate meetings (even though we don’t believe corporate meetings necessarily have to be all stiff and formal). Anyway, these rooms aren’t designed for the most common meetings with 1-4 attendees and it’s not unusual to see 1-2 people sit in a room suited for 8-10 people. Talk about waste of space…
Free poster: Meeting room equipment checklist
Meeting room types
What comes to your mind when you hear the word “meeting room”? Perhaps you see an out-of-the-box-designed room with a swing table and chairs? Or a room with bean bags instead of chairs and without a table in the middle? Most of us probably pictures the traditional, fairly dull, “conference room” though. But there are a bunch of different room types that can all be used for meetings:
Traditional conference rooms
Let’s start with the original, the oldie (but goodie?): the traditional conference room! The name itself implies that it’s designed for larger gatherings with many attendees rather than for the regular office meeting. The typical conference room is characterized by a big rectangular table with 8-10 proper, formal looking chairs around it – think fifty shades of brown. Just image search for “board room” and there it is. You might discern signs of contempt toward these meeting rooms… You are absolutely right – we generally don’t like them very much. And here’s the two main reasons:
Large conference rooms might be good for the monthly board meeting or other corporate meetings (even though we don’t believe corporate meetings necessarily have to be all stiff and formal). Anyway, these rooms aren’t designed for the most common meetings with 1-4 attendees and it’s not unusual to see 1-2 people sit in a room suited for 8-10 people. Talk about waste of space…
Free poster: Meeting room equipment checklist