While many of us consider ourselves pro’s at working from home by now, we wouldn’t be surprised if the majority of us hunger to return to the office as soon as possible. At least, we at Meetio do. And as suiting as it might seem, we’re also launching a new product perfect for the transition. We give you Meetio Desk – your perfect friend for your workplace comeback!

When the time comes for us to make our way back into the office, we will probably not just switch the sign to “open” and hope for the best. No, chances are that we instead will be pretty restrictive. If you think about it, it’s actually madness to believe that we would let employees sit tight together after months of social distancing. Seating arrangements would have to be dissolved and a new sort of flexibility will be needed. Our COO Johannes tells us why:

“We find ourselves in the middle of a transition where assigned seating is dissolved in favor of flexible seating. For many organizations, this transition has caused employees trouble with finding a seat and a lot of time is wasted on searching. It’s pretty much the same with meeting rooms, without proper visualization double bookings and ‘ghosting’ will occur”. Meetio Desk is the perfect tool in the flexible workplace. As an employee I can easily find myself a seat and I don’t have to trust my gut feeling.” – Johannes Bolvede, COO, Meetio.

Desk management at its finest

With Meetio Desk employers can arrange workspaces after how many people they want to be seated in specific areas. A room that before was arranged with desks enough for ten people, might instead be used for five to make sure we don’t sit too tight. Another issue related to this is how the workplace should be designed for optimal use. Meetio Desk helps out here too:

“Meetio Desk is different from other solutions on the market since it’s not only relying on sensors. A desk can be occupied even if there’s not a person there at the moment. By visualizing the presence with the puck, we’re building a smart desk. Furthermore, we’re not only trusting one source of measurement, which means that we can deliver more precise data. Our solution is comprehensive.” – Andreas Lännerberg, CEO, Meetio.

Automated communication

There’s nothing worse than inviting a colleague to a meeting only to have them not show up. In many cases, this is because they weren’t looped in properly about the meeting or venue. The good news is that a meeting room manager will automatically notify a person if they’ve been added as an attendee. This can be done in a variety of ways, such as through email or through an in-app notification (if they have the room booking app on their phone). By making sure that people are aware that their attendance is needed, they are less likely to not miss crucial meetings.

Choosing the best solution

There are plenty of room reservation systems on the market, so how do you know which one to get? As with most products, it all comes down to features.

Ideally, the one you choose should be a fully integrated system. Meetio, for instance, is a software and hardware suite. It has an app that lets people book a meeting room anytime and anywhere. Reservations are then automatically displayed either on a tablet outside a venue or even a flatscreen TV, notifying others where and when the room is booked.

If you’d like to know more about Meetio and its features, feel free to request a free demo here.